Terms & Conditions of Hall Hire

Rooms and facilities will only be hired if the application form is completed and signed. The person signing the application form is considered to be the Hirer who must be over 21 years of age. The main hall holds 150 people including children, and our small hall holds 60 people including children.

Parkside Community Centre does not permit any form of worship, religious study, teaching, or prayers within the property or surrounding grounds.

INFORMATION FOR FUND RAISING EVENTS Although we are supportive of all types of fund-raising events we must add specific rules as per our lease with the London Borough of Redbridge. Therefore, we must ask that you agree to the following restrictions to enable us to issue you a hire agreement. The full deposit will be payable, should any of the restrictions be contravened then it may impact on your event resulting in a non-return of deposit &/or termination of event. Parkside Community Centre tries to accommodate all events and does not discriminate against any culture, creed or political views but cannot promote these. We thank you for your understanding. We cannot have any form of worship or education from any faith groups. No banners, posters or flags promoting events or advertising in, on or near our premises. If these are attached to the building, we shall have them removed. Parkside community Centre trusts we shall be able to assist you with the organisation of your event.

A NON-RETURNABLE deposit payment of £200.00 is required at the time of booking.

The balance of the hiring fee and the damage deposit is payable NO LATER THAN 28 DAYS PRIOR TO THE DATE OF HIRE.

Amendments to the times of your booking must be requested to the office by email 14 days prior to the event date.

If a booking is cancelled more than 21 days before the event, the balance of the hiring fee and damage deposit will be fully refunded. If less than 21 days’ notice is given, 100% of hire fees will apply as a cancellation fee and your damage deposit will be refunded.

Parkside Community Centre reserves the right to increase hire charges should this become necessary but undertaking not to do so within six months of the date of function. Should the hiring fee be raised, the hirer shall have the right to cancel the booking without penalty.

NO alcohol shall be sold (You may bring your own alcohol to consume)

The Hirer is responsible for any damage to the building and its contents incurred during the period of hire. A damage deposit is payable at the time of settlement to cover any such eventuality. Should the cost of repairing such damage exceed the deposit Parkside Community Centre reserves the right to obtain such monies from the Hirer. In the event of no damage occurring, the whole of the Damage/Default Deposit is to be returned to the Hirer within 7 working days of the date of the function.

Parkside Community Centre also reserves the right to retain some or all of the deposit if the Hirer, guests or those employed by the Hirer overstay the hiring times, or cause by excessive mess, Parkside Community Centre having to retain cleaning and supervisory staff beyond their contractual times. Repayment of the Deposit may also be withheld if the numbers of guests are in excess of the agreement.

The Hirer shall not use the premises for any purpose other than that permitted under the Hiring agreement.

No entry to the premises will be permitted prior to the start of the hire period.

Parkside Community Centre reserves the right to terminate forthwith any entertainment, activity or meeting permitted under the hire that is not properly conducted.

Electrical appliance safety, the hirer shall ensure that any appliances brought by them on to the premises and used for the purpose of their event, shall ensure the equipment has an in-date PAT- TEST certificate, and to ensure it is in good working order and used in a safe manner in accordance with the electricity at Work Regulations 1989. NO DEEP FAT FRYERS.

Parkside Community Centre accepts no responsibility for any stored equipment or other property brought onto or left on the premises, and all liability for loss or damage is hereby excluded.

Hirers and their parties must keep to the accommodation allocated to them and not enter any other rooms. Entrance doors and exits must be always kept clear. Gangways must be kept clear. Doors must not be wedged open. All fire exit doors are to be kept always closed during functions unless in the event of an emergency situation. These doors are alarmed and can only be opened by authorised personnel. If they are found to be used by anyone other than authorised persons, this will result in the immediate cessation of the function and evacuation of the building.

The rear doors to the kitchen and main hall may be used for loading and unloading of equipment/kitchen and food supplies during the free 30 minutes allocated before and after a function ONLY. Outside of these times the doors will be closed and for emergency use only.

The Community Centre is situated in a residential area, and we request that Hirers do not cause any noise or nuisance that will disturb the neighbourhood. AMPLIFICATION OF MUSIC MUST BE KEPT WITHIN REASONABLE BOUNDS.

The consumption of alcohol outside of the building is forbidden. All drinks are to be consumed within the building due to local alcohol laws. If any person is caught with alcohol outside, they could be subject to a fixed penalty notice from the local council.

Children should be always supervised. It is the Hirer’s responsibility to ensure that all members of their party are adhering to these T&C’s.

The hall and kitchen must be left in a clean and tidy condition.

30 minutes is allowed for cleaning up after the end of the hiring session and premises, including car park, must be vacated within that time.

The Management Committee reserve the right to cancel/amend bookings.

No bubble machines or smoke machines are to be used.

Gas Cylinders are NOT to be brought on or used in the premises.

Candles or any item with an open flame are NOT to be used on the premises, birthday candles are permitted to be lit for a short moment of celebration. Please use LED tea lights/candles instead of live flame candles for decoration. Please advise the caretaker if you intend to use birthday candles.

Bouncy Castles are allowed; the hirer agrees to indemnify and hold harmless the committee against all claims arising in respect of any injury, death, sickness, or ill-health caused to or suffered by the hirer and the people they invite to use the bouncy castle they have hired for use in the Parkside Community Centre. The hirer accepts responsibility for providing information about the health and safety requirements and the supervision of the users for the bouncy castle.

NO staples, nails, screws, pins, or glue to be used ANYWHERE in the hall including the floor, stage & walls. You can use blue tac or Sellotape.

NO children, tables or food is allowed on the stage, your DJ or display can go on the stage

The car park is for the use of guests during a function, but vehicles and their contents are parked at the owner’s risk. The hirer is responsible for the proper supervision of the carpark arrangements to avoid obstruction of the access road to the premises and the main road. Our staff patrol the area regularly, but Parkside Community Centre can take no responsibility for the safety and protection of vehicles left on site.

CCTV is in constant use within our building and grounds for the safety of our guests and staff. If necessary, CCTV images can be reviewed by authorised personnel only and referred to the police should the need arise.

Parkside Community Centre has a Zero Tolerance policy on abuse towards our staff. Any person deemed to be behaving inappropriately or aggressively will be asked to leave the premises and if necessary, the police will be informed.

The members of staff on site during the function are in control of the building. In the event of a security issue or emergency they will liaise with the named hirer and give instructions either personally or via the named hirer. Anyone found not heeding the instructions of the member of staff in control will be asked to leave the premises.

I confirm I will conform to the hiring conditions above. I acknowledge that any breach of these regulations will render me liable to forfeit the deposit and to pay such further sums as, in total, equates to the damage suffered by Parkside Community Centre.